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Reducing QuickBooks Data File Size to Regain Control of Your Financial Data

Via: ReleaseWire

Updated 9:50 AM CDT, Fri, November 01,2019

Brandon, MB -- (SBWIRE) -- 11/01/2019 -- Intuit recommends that a Pro/Premiere company file ought to not to exceed 150MB and an Enterprise file not to exceed 1GB.

QuickBooks Premier and Pro have a hard limit of 14,500 names in the data file. A name is a customer, vendor, account, employee, item or other name. Once you hit that limit for the combined list of names, you would have to consider an upgrade to QuickBooks Enterprise.

Over time, the data within your QuickBooks company file will grow to a point that it becomes out of control, causing your lists to reach its maximum limit. This can also cause unrecoverable data loss within the company file.

Tell-tale signs of a critical file would be reports that take up to 30 - 40 seconds to run, and an Item list that has reached 14,500 entries.

A proven and effective method to help reduce file size is by merging items of the same type. Service items can be merged together, but a service type item cannot be merged with a non-inventory item type.You have to carefully consider which items would be merged together into another item, and make sure you have a backup of your QuickBooks file. Associated historical transactions will contain only the items left after the merge.

Condensing or SuperCondensing is another solution used to reduce file size. This does not only your shrink the data file, but also remove any unused lists from the file. E-Tech offers a turnkey service to reduce the list size based on a criteria specified by you. For example, remove all customers who had no invoices for the past 3 years, etc.

E-Tech's List Reduction Services make it possible for you to regain control over your data, and get back the important insights you need to make good business decisions. Pruning out data specific to your customers, vendors or items to harness your QuickBooks data, so it works for your business — instead of against it.

For more information on the List Reduction Service, visit

About E-Tech
Founded in 2001, E-Tech is the leading file repair, data recovery, and data conversion services provider in the United States and Canada. The company works to stay up to date on the latest technology news, reviews, and more for their customers.
For media inquiries regarding E-Tech, individuals are encouraged to contact Media Relations Director, Melanie Ann via email at

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